The Responsibilities Of Data Entry Clerks (Job Description & Required Skills)

Data Entry Clerks is a good career, to begin with, and it is the best job option for those who have basic educational qualifications. This job is being most wanted position in various industries so can able to get this job without much difficulty. The roles and responsibilities and the pay given for this job may differ according to the organization while a reasonable salary is paid for this job.

Key Takeaways

• Data entry clerk is a very demandable job position in IT sectors, hospitals, the telecom industry, accounting, finance, and insurance sector
• The data entry clerk is a general office job and doesn’t require a high educational qualification for doing this job
• Depending on the company where you are working, as a data entry clerk, you might have to provide customer service
• One key job responsibility of a data entry clerk is to update spreadsheets with the latest data and information

What Does The Data Entry Clerk Do?

1. Data entry clerks were highly needed in the organizations for processing information in the respective database using a computer system.

2. They need to input and update data in the database and also have to maintain and retrieve them.

3. They have to ensure that the data stored were accurate and in efficient manner.

4. Not only do they work on entering and retrieving the data also they transfer data in manual records to computer files and have to process and store them properly.

5. Also they have to transfer both words and numerical data into databases or spreadsheets accordingly.

6. They need to make use of basic word processing and database packages and also have to work on several software packages to meet the needs of the organization.

7. Along with the data entry clerk role they have to provide customer service if the organization requires it.

Basic Skills Required For Data Entry Clerk

The data entry clerk seems to be a simple job but it is not like that as it is also one of the important jobs in the industry. Educational qualification is not considered much for the data entry clerk job yet those who have a good background in English, Maths, and Computer Technology can have more opportunities to get this job. The applicant may not require any formal qualifications for this job but they have to pass the skill test to get the offer.

The data entry clerk must have a basic knowledge of computers and should have proficient typing skills. It is necessary to have knowledge of the software packages that were associated with this work. Having basic literacy and numeracy skills will be advantageous. Along with these skills, organizational abilities and administrative skills were also required. Having good communication skills in both written and verbal is a must and should have a good phone manner and customer service skills too.

To get this job it is necessary to have the ability to work either independently or as part of a team and have to work for a long period on the same task also should be good at handling the stress and have to meet the deadlines. Also must have a good understanding of the data confidentiality problems as well. With these skills can be qualified for the data entry clerk job.

Data Entry Clerk Job Description (Responsibilities & Requirements)

The Data Entry Clerk is responsible for entering data into a spreadsheet, database, or another program with accuracy and speed. This includes tasks such as entering customer data into a system, entering customer orders into the system, and updating customer information. The Data Entry Clerk is also responsible for performing quality assurance checks on the entered data to ensure accuracy.

Responsibilities:

1. Check for accuracy in data entry and take corrective action as needed

2. Conduct research to answer specific questions

3. Update spreadsheets with the latest data and information as it becomes available

4. Prepare reports and presentations for meetings or conferences as needed

5. Input data from various sources into a spreadsheet

6. Entering customer data into the database accurately

7. Entering customer orders and transactions accurately

8. Updating customer information accurately

9. Assisting in quality control checks of entered data

10. Any other tasks assigned by management.

Requirements:

1. Minimum of N years experience in a data entry role

2. Demonstrated ability to work independently and under pressure

3. Excellent written and verbal communication skills

4. Excellent attention to detail

5. Ability to work quickly with minimal supervision

References:

1. https://en.wikipedia.org/wiki/Data_entry_clerk
2. https://www.indeed.com/hire/job-description/data-entry-clerk

Last Updated on October 22, 2022 by Magalie D.