Email marketing or email outreach is the latest trend of online marketing, therefore; nowadays prospects receive so many emails from various companies or salespeople. So it is very important for you to keep your mail fresh and eye-catching. Many people use meaningless phrases like “I Look Forward to Speaking with You Soon.” Instead, you should use more actionable words like “I appreciate your quick response.”
Though many business emails end up with the phrase “I Look Forward to Speaking with You Soon” but there are many alternatives available for this phrase which is smarter and make the email recipient contact you quickly. For example, you can use phrases like “Thank you in advance for your speedy reply”, “I await your response”, “I’m eagerly anticipating your response”, etc.
Jump To A Section
- 1 Formal And Informal Phrases
- 2 Alternative Ways of Saying “I Look Forward to Speaking with You Soon”
- 2.1 Use Call To Action
- 2.2 I’m Eager To Receive Your Feedback
- 2.3 I Appreciate Your Quick Response
- 2.4 Always Happy To Hear From You
- 2.5 Keep Me Informed
- 2.6 I Await Your Immediate Response
- 2.7 Write Soon!
- 2.8 Could You Help Me Find The Answer here?
- 2.9 Please Respond At Your Earliest Convenience
- 2.10 I Value Your Input/Opinion
Formal And Informal Phrases
There are many alternatives to the phrase “I Look Forward to Speaking with You Soon” but you have to understand that you can’t use all these phrases in professional circumstances/conversations. Some of these phrases are for formal conversations while others are for use in informal situations.
1. I can’t wait to speak with you
2. I am excited about our next meeting
3. I am counting downs the days until we meet again
4. I am waiting impatiently for your reply
5. I am longing to speak with you
6. Please feel free to contact me anytime
7. I have high hopes of hearing from you soon
8. I simply can’t wait to speak with you
1. I anticipate your reply
2. I await the opportunity to meet with you
3. I fondly anticipate your reply
4. I am eagerly anticipating your feedback
5. Your prompt reply would be appreciated
6. I wait for your reply with great expectation
7. I have a high expectation of your quick feedback
8. I hope to meet you very soon
9. Thank you in advance for your speedy reply
10. Thank you in advance for your quick response
11. I await your response
Alternative Ways of Saying “I Look Forward to Speaking with You Soon”
Use Call To Action
While you are doing email outreach you should use a call to action word than the “I Look Forward to Speaking with You Soon” phrase. Using this type of phrase ultimately removes you from the active role. In this type of situation, you have to wait for a reply from the recipient. So you can use different phrases or call-to-action words and prompt the recipient to make a specific action. Below are some examples:
1. I have a meeting with my marketing team next Friday. Would you please send me your feedback by Thursday?
2. Let’s meet for a lunch at my office. Does 12:30 p.m. on Friday work for you?
3. Would you please send me the proposal when it’s finalized?
I’m Eager To Receive Your Feedback
If you don’t have an upcoming deadline then you can add this request at the closing point of your email. This is perfectly appropriate and it will make the recipient contact you quickly. However, you have to understand that this type of request is softer compared to the specific date request. You can approach this type of phrase if you are hoping for a reply but if there is no reply then you are also ok with that. You can also opt for a more casual phrase like “I value your feedback, so let me know what you think!”
I Appreciate Your Quick Response
If you require a quick response from the recipient but don’t have a time constraint then you can use this phrase as an alternative to “I Look Forward to Speaking with You Soon.” I will give the recipient a little more nudge to reply to you quickly. But you have to use this phrase carefully because it might sound pushy if it is used in the wrong context. If your email has a friendly tone all the way then the closing should be friendly too. If not then it could seem more of a harsh warning like “I expect a reply.”
Always Happy To Hear From You
It’s an informal phrase to use and it says that your inbox is always open. If you have an ongoing dialog with the recipient then you can use this phrase. It doesn’t insist on a quick reply but invites the recipient to send a reply when required.
Keep Me Informed
You can use this phrase as an alternative to “I Look Forward to Speaking with You Soon” in situations when you need to know the status of a project changes. In this type of situation, you can add something like “keep informing me about any updates or changes” at the end of the mail and it’s completely professional. You can be as insistent as you need to be to know the updates quickly if it’s important for you to know.
I Await Your Immediate Response
This type of phrase is for serious conditions and it indicates you are not messing around here. For example, if you need a reply yesterday and you didn’t receive it you can use this type of phrase. It will show you are very firm and not happy about the delay. But you have to be very careful to use this type of phrase because this closing conveys a serious, even angry, tone. Therefore, use it according to the situation to avoid any kind of embarrassment.
For informal email conversation, it is a very cheerful sign-off that lets the recipient know you’d like to hear from them. This is a phrase without a demanding action. This type of phrase is best for friendly conversation, either with your relatives, close friends, or colleagues. However, don’t use it in business communication because it is very casual.
Could You Help Me Find The Answer here?
People like to help each other so you can use this phrase to your advantage and get a quick reply from a busy person. If you are having a conversation early on in your sales process then you can use this phrase in your email. With this phrase, you can easily identify the decision-maker or make initial contact with a decision-maker. Here is an example:
“I’d like to speak with the person who is in charge of purchasing at your company. However, I’m not sure who to reach out to. Could you help me?”
This is much more influential than simply saying, “Are you the person in charge of purchasing at NIO Enterprises.”
Please Respond At Your Earliest Convenience
This is a very commonly used phrase as an alternative to “I Look Forward to Speaking with You Soon.” In fact, it is one of the polite ways to sign off a conversation/email that you need a response to. If you use this phrase at the endpoint of your mail then you remove any sense of insistence or any pressure on the receiver to reply to your message quickly. In fact, this phrase indicates you want to continue this conversation according to the recipient’s suitability. You should use this phrase in emails where you are not waiting on any time-sensitive materials or decisions.
I Value Your Input/Opinion
Signing off an email with this type of phrase indicates to the recipient that you are open-minded and there is room for the recipient for their opinion and that you are waiting for their opinion. It is like an invitation for the recipient to add anything to the conversation. It will make the recipient feel special and reply to your mail quickly. Moreover, it helps the recipient to free up themselves to provide minimal feedback, not just the “yes” or “No.”
Magalie D. is a Diploma holder in Public Administration & Management from McGill University of Canada. She shares management tips here in MGTBlog when she has nothing to do and gets some free time after working in a multinational company at Toronto.