There are many examples of time management like planning, scheduling, and much more. These are examples and ways that an individual can demonstrate effective time management.
However, it is right first to understand the concept of time management. Undoubtedly, every human experiences 24 hours daily, and there are usually many things to do within those hours. Also, we are sure that you must have heard people complain about how 24 hours daily isn’t always enough to get things done. However, they are those who do not complain and get things done like champs.
That is the difference between those who know how to manage time and those who cannot. People who cannot manage their time will always slack on things that they need to get done, affecting their output in different aspects. Thus, you will always hear them complaining of needing more time.
But a person who aces time management always meets deadlines while still having time to rest. It is not that such persons are using magic, but they have skills that assist them in effectively managing time.
It is also not new to see people add time management as one of the skills on their resume. Of course, employers are always looking to recruit people who can keep to time and much more. However, people often say that they have time management skills, but they fail at it.
So, this article will highlight some top examples of time management, showing you how to save time while carrying out different activities.
But first, we would look at some common words that relate to time management as understanding these words would explain the concept of time management.
|Crisis Management||It is the strategies you put in place or things you do when you notice that you are running out of time or might not meet a deadline.|
|Deadline||It is the stipulated time to carry out a project or activity.|
|Interruption||An interruption in the time management context refers to anything that disrupts your plans for the day. Interruptions are usually unplanned and take you by surprise.|
|Multi-tasking||It is a process of carrying out different activities simultaneously. People usually do this to beat deadlines.|
|Stress||It is as the name implies. Thus, we can describe it as the fatigue feeling that springs up on you when you have a long day.|
|Smart work||It is the process of carrying out your different activities to meet up the stipulated timelines.|
Yes, many of these are familiar words, and the definitions relate to time management.
Time Management Examples
Now, let us look at some time management examples. In no particular order, they are:
Start Your Day Early: We are sure that you have always heard people say that you need to start your day early if you want to utilize your available hours. Understandably, it may be confusing to grasp how it relates. But, allow us to explain the concept. The concept here is that when you start early on your activities, you will have enough time to finish them. Without a doubt, a person who starts working by 8 am will finish work before someone who starts by 11 am. When you start your day early, you may even finish and have adequate time for rest. So, the secret to time management can be having an early start.
Planning: When you plan towards something, you are practicing time management. For example, if you plan your clothes for the week during the weekend, you will not waste time contemplating what to wear in the mornings. Thereby, you are saving time. It also relates to when you go to eat at a restaurant. If you take time to go through their online menu before getting to the restaurant, you will know what you want to eat. Thus, you will not waste time with the menu. We are sure that you have seen some homes having food timetables. It is a way of planning and practicing time management.
Delegating: Some people love to work, and they take different responsibilities that will eat away their time. It is best to learn delegating as you do not always have to do everything by yourself. For example, suppose that you are a freelance writer and have over ten available projects to deliver. In such a case, you can outsource some of the jobs to save time and stress. Once you learn the act of delegating, you will notice that you get to save more time, and it even improves your efficiency.
Prioritizing: The key to achieving the best results in any is not to do them all simultaneously. Unfortunately, it is one mistake that many people make. Instead, it would be best if you prioritized in order of importance. It is the same way you might want to buy different wine flavors, but you do not have sufficient funds for all your cravings. So, you get the one you crave the most and leave the rest for later. When you have much work to do, prioritize them and start working on them in order of importance. It is always best to remember that little drops of water make a mighty ocean.
Recording: This time management example comes to play for people who attend meetings and take notes. So, why not have a recording device that you carry along when going for such meetings? Now, instead of spending hours thinking about something that you may have forgotten, you can always playback the recording and get the information you want. Not only are you saving time this way, but you are also saving energy, ensuring that you are not stressed. After all, you will not do efficient work if you are stressed. So, recording is a top example of time management.
Scheduling: So, suppose you have different online activities that you need to do and also squeeze in grocery shopping and rest into the time. Now, how do you balance everything? Yes, many people say that it is stressful and almost impossible to strike a balance. The people who complain about this the most are social media managers. However, it is best to note that you can also schedule things. For example, if you need to post at various times as a social media manager, you can always schedule these posts. Therefore, you are not missing out on timelines, and you still save adequate time.
Time Management Skills
Although we have highlighted some time management examples, we know that sticking with them is not always easy. Thus, here are some skills you need for time management:
Discipline: Many people do not know how to manage their time because they are not disciplined or have an issue sticking to routines. But, if you discipline your mindset, you will notice that time management will become one of your aced skills. For example, do you wake up when your alarm comes? If you set an example for 5 am, it is best to always get up at that time to meet your schedule. But if you turn it off and sleep back, that is a recipe for disaster.
Problem-Solving Skills: One needs to harness problem-solving skills to succeed in time management. If you cannot figure out the solution to an issue, you will waste much time. It is why you need to have problem-solving skills to ensure that coming up with solutions will not take time. It is always best if you can think up solutions on the spot. Once you have this skill, you have hacked how to manage your time.
Time Management Tools
Some tools are also helpful in time management. They are:
1. Calendar: Using a calendar helps you get a clear direction and plan about your different activities. In this case, your calendar serves as a reminder so that you do not miss any important activity. You can either use a digital or regular calendar. However, it is best to always check the markings on your regular calendar. Some people only use calendars to check dates and for decorations, but they can do more.
2. Time Tracker: When you use a time tracker, you can always see how much time you have spent on a particular activity. Hence, letting you know that you need to wrap it up if you’ve spent long hours on it.
Some frequently asked questions about time management are:
What Are Some Examples Of Time Management?
We have already highlighted some examples of time management above. They include but are not limited to starting your day early, planning, recording, scheduling, etc.
How Do You Manage Time Effectively?
You can manage time effectively when you are disciplined. The idea is to stick to your initial plan and goals and not let anything distract you. Once you are focused, time management will be seamless.
What Is The 80/20 Rule In Time Management?
The rule entails that 20% of your input/energy should produce 80% of your expected output.
It will be wrong to keep looking at time management as a hard task, especially with the information from this article. Start harnessing your time management skills and enjoy the results!
Magalie D. is a Diploma holder in Public Administration & Management from McGill University of Canada. She shares management tips here in MGTBlog when she has nothing to do and gets some free time after working in a multinational company at Toronto.